I took the exam the very next day after the boot camp ended, and passed. Sequential Easy First Hard First. The Business case documents the strategic problem that the program needs to solve. Start. Project Scope Management. of the product. Responsibilities are assigned according to the deliverables. Project Quality Management. Initiating Process Group: 21 PMP Exam Questions. 21 Agile Questions. Play as. The key tools and techniques used to identify stakeholders are stakeholder analysis, expert judgment, and meetings. Benefits analysis is a technique to identify the required program benefits and to determine how these benefits will be achieved. All of these are documented in the two major outputs of this group which are the Project Charter and the Stakeholder Register. The Processes are listed in table below: Program team directory contains the list of program team members and information about them such as roles, responsibilities and communication information etc. 5 Free PMP Exams. They can take the form of facilitation workshops, small group guided discussions, and virtual groups using electronics or social media technologies to share ideas and analyze data. Benefit realization plan includes definition of each benefit and how these will be achieved. T/F: Initiating and closing tasks are usually the longest and require the most amount of resources and time. By Process Group. Participants: Project Sponsor Project Manager Functional Manager Business Owner Project Stakeholders Project Team Inputs: Project/Program charter Requirements Stakeholder information Agreements Institutional data Tools & techniques: Expert judgement Organizational knowledge Technical experts Process owners Subject matter experts Industry standards Project Management Office Feedback. The Environment in which Projects Operate. While some stakeholders are obvious, some are not. The project must have a proper planning in order to start the execution phase. I leveraged the course as somewhat of a capstone to my preparation period. Which documents are outputs of the initiating process group? Wiki User Answered . This is where the project is formally authorized by the sponsor, initial scope defined, and stakeholders identified. By Knowledge Area . All of them are aligned with the last version of PMBOK (6th edition). Someone must initiate activities to ensure that the project team completes all the work, documents lessons learned, assigns project resources, and that the customer accepts the work. According to PMI, the process of Initiating helps to set the vision of what is to be accomplished. Within the Initiating processes, the initial scope is defined and initial financial resources are committed. Monitoring and Controlling Process Group overlaps all the other four process groups. Process Groups bundle together processes that often operate around the same time on a project or with similar input and outputs. Initiating Process Group; Planning Process Group; Executing Process Group; Monitoring Process Group; Closing Process Group ; Below is a graphic to explain the relationship between each group. They also ensure that planning process group activities are triggered once initiation of the project is complete. All Rights Reserved. RAM or responsibility assignment matrix is the accountability matrix that specifies the relationships between roles, responsibilities and team members. Outputs of the Initiating Process Group becomes inputs to Planning Process Group, which produces Project Management Plan and Project Documents as its outputs. I hope they can help you pass your PMP Exam. Below comprehensive picture is a 3697px *1658px picture with a sample project charter included. Initiating the program process group covers the process of adequately defining the program by clearly stating the scope and benefits expectation. These include scoring models, benefit-contribution models and economic models. Project Charter is one of the major outputs of the project initiation phase. Process Owners; Subject Matter Experts; Industry Standards; Project Management Office; Tools and Techniques. Process groups have a few defining factors. Project Planning Stage. This is how a project starts. Introduction Chapter of PMBOK. Start studying Process Groups/Input & Outputs. Preliminary program scope statement defines the objectives and deliverables of the program. Important Note: * Note# 1: There could be some typo or presentation errors. planning. The following figure shows some of the information that is typically found in a Stakeholder Register. In order to define a new project, two processes are necessary: developing a project charter and identifying stakeholders. General. Every organization has strategic and tactical plans. Its purpose is to achieve authorization for a project and define its objectives. Executing Process Group Activity #3: Request changes. The Initiating Process Group consists of those processes performed to define a new project or a new phase of an existing project by obtaining authorization to start the projector phase. The ‘initiating a project’ process is where much more detailed planning work is done and is akin to the Planning Process Group in the PMBOK® Guide. A statement of work (SOW) is a formal document that describes the scope of the program. The purpose of the Initiating Guide is to guide and direct the project initiating process. The Planning process group touches all ten of the key knowledge areas in that planning has to occur in each of these areas. Project Management Process Groups. All of them are aligned with the last version of PMBOK (6th edition). The following figure shows some of the information that is typically found in a Project Charter. It defines objectives, outcomes, and success criteria. Initiating. The initiating process group consists of processes necessary to define a new project or a new phase of an existing project. In the previous blog articles, we have gone through the Initiating Process Group and Planning Process Group in detail. PLAY. PMP- Initiating Process Group . This includes the features, characteristics, abilities etc. The Project Management Body of Knowledge (PMBOK) defines the five phases of Project Management. After the Project Management Plan and other outputs of this process group are created, you will have a clear and actionable road-map for project delivery. Top Answer. Create. Selection Methods is the technique used to select which projects should be executed as part of the program. The goals of Program must be aligned with the organizational plans. Every project needs the 5 Process Groups - Initiating, Planning, Executing, Monitoring & Controlling and Closing. true. I tried providing detailed information about the same in a Mind Map format. false. The Initiating Process Group consists of those Project management processes performed to define a new project or a new phase of anexisting project by obtaining authorization to start the project or phase. A charter explains the importance of the program wrt organizational goals. Project Schedule Management. The Initiating Process Group (Figure 3-5) includes the following project management processes (Tables 3-2 through 3-3): 3.3.1 Develop Project Charter. • Admits the project sponsor to create a project charter, which defines “what is to be done”? These process groups are: Initiating phase triggers the planning process group. Describe the activities of the Executing Process Group in the project life cycle. Develop Project Charter is the process of developing a document that formally authorizes a project or a phase and documenting initial requirements that satisfy the stakeholder's needs and expectations. It includes sponsor information, high-level scope, high-level risks, business need, project manager information, etc. It is important that this takes place during the Initiating Process in order to ensure maximize participation and identify key project assets such as subject matter experts, financial supporters, working groups, teams and communication lines of authority. Identified stakeholders is another output of … More Pmp Quizzes. The project schedule management knowledge area maps to which process group through the activity of schedule control? initiating. However, the key difference is that in PMBOK5, the Project Communications Management knowledge area was split into Project Communications Management and Project Stakeholder Management. This post is part of the series: Phases of Project Management, Power/Interest, Power/Influence, and Influence/Impact, Overview of the Initiating Process Group in the PMBOK 5, Overview of the Project Planning Process Group, Project Execution Process Group: Put Your Plan to Work, The Monitoring & Controlling Process Group: A Definition, Ending Your Project: the Closing Process Group, Writing a Test Plan: Test Strategy, Schedule, and Deliverables, Writing a Test Plan: Define Test Criteria, Writing a Test Plan: Plan Test Resources, Writing a Test Plan: Product Analysis and Test Objectives, Innovate to Increase Personal Effectiveness, Project Management Certification & Careers, Project Management Software Reviews, Tips, & Tutorials. This is the first process group. When Executing Process Group completes and gets confirmed by the Monitoring and Controlling Process Group, we move on to Closing Process Group where the project or a project phase phase is closed. This change reflects the growing importance of Stakeholder Management in Project Management. This tutorial covers the Program Management process group Program Initiation. A risk register is an output of the Identify Risks process, the project charter is an output of the Develop Project Charter process, and the stakeholder register is an output of the Identify Stakeholders process. Difficulty. During initiating the project is defined and authorized. So, none of these are correct. Let’ start by taking a look at the definition of the Initiating Process Group. Within the Initiating processes, the initial scope is defined and initial financial resources are committed. Initiating Process Group Stakeholder Mgmt Knowledge Area. The process groups include initiating, planning, production or execution, monitoring and controlling, and closing. Inputs: 1 Project charter, 2 Requirements documentation, 3 Organizational process assets; Tools & Techniques: 1 Expert judgment, 2 Product … False Explanation: Initiating processes are also required to end a project. Business case also documents the benefits the program will achieve. NPV, ROI and IRR are used extensively for the analysis. The project begins to take shape by reviewing the SOW or Business Case. This process involves auditing of quality requirements and quality control measurements. This document authorizes a project manager to utilize organizational resources for the sake of the project. This document is the actual initiation for a project. Questions. 4; project management process group inputs, tools & techniques, and outputs Learn with flashcards, games, and more — for free. Process Definition. It involves generating important documents such as Program Charter and identification of the Program Manager. The Role of the Project Manager. -Part of the initiation process group INPUTS: Project statement of work 2. business case 3. agreements 4. 4 Group creativity techniques, 5 Group decision making techniques, 6 Questionnaires and surveys, 7 Observations, 8 Prototypes; Outputs: 1 Requirements documentation, 2 Requirements management plan, 3 Requirements traceability matrix. Develop Project Team: Typical outputs include conducting performance assessments. Sometimes the projects are selected from a list of possible projects before project initiation, and sometimes this is done within the initiating process group. Stakeholders and other important constituents are involved in the communication to boost long-term project success and to clarify initial and long-term goals. There is a slight difference between PMBOK version 4 and PMBOK version 5, which was release in mid 2013. Executing Process Group; Monitoring and Controlling Process Group; Closing Process Group; It follows a short description of Initiating and Planning Process Groups, with a table of processes and key outputs for each Process Group, handy while preparing for the Project Management Professional (PMP)® exam. Log in Sign up. Don’t be afraid to return to the planning process at any point if you find that any artifact needs to be changed or updated during the project life-cycle. The work breakdown structure (WBS) is the result of decomposing work into smaller, more manageable components until the work and deliverables are defined to the work package level. As shown below: A project charter contains an overview of the project, the approach the project will take and all signatures needed to approve the proejct. The main output is the project initiation documentation (PID) (equivalent to the Project Management Plan in the PMBOK® Guide). The project management team may actually have only limited input at this point depending on the organizational structure. Learn vocabulary, terms, and more with flashcards, games, and other study tools. Wiki User Answered . Quiz Flashcard. Stakeholders are the people or entities that can inflence the success and outcome of the project. Answer. The initiating process group is used to define a new project or a new phase of an existing project by getting the authorization to start. 1. Don’t be afraid to return to the planning process at any point if you find that any artifact needs to be changed or updated during the project life-cycle. The Funding sources are important for the initial program setup. Answer. To create the Stakeholder Register, the following inputs are required: Project Charter, Procurement Documents (Optional), Enterprise Environmental Factors, and Organizational Process Assets. The results of the analysis are documented in Benefits Realization plan. In this course, I have carefully prepared for you 21 PMP Exam Questions from the Initiating process group of the PMBOK. Benefit Cost Ratio (BCR), Cash Flow (CF), Discounted Cash Flow (DCF), Internal Return Rate (IRR), Opportunity cost, Return on Investment (ROI), Present Value (PV) and Net Present Value (NPV) are various techniques used in the investment analysis involved in Program Initiation phase to present a realistic business case. The two word phrase initiating process refers specifically to a particular group or processes, the purpose of which is for the sole and express authorization by those who have the power to make the determination as to when it may be feasible and or appropriate to resume work on any particular work schedule activity that has been halted previously for one reason or another. T/F: Initiating processes are not required to end a project. My instructor was easily one of the best instructors I've ever had. Mnemonics for all knowledge areas and reviewing INITIATING! This is also known as RACI chart because it assigns the following roles to the team members for various activities: Organization process assets (OPA) such as employee databases, Job descriptions are used to determine roles and responsibilities of each role. A project charter assists the project managerin defining the boundaries around a project so that all expectations and objectives are clear from the very beginning. The Initiating process group has two processes: Develop Project Charter and Identify Stakeholders. The Executing Project Group: 3rd Stage in Project Management According to the PMBOK 5, Definition of the Monitoring and Controlling Process Group, the Fourth Stage of Project Management. It involves generating important documents such as Program Charter and identification of the Program Manager. A Program charter documents the mission and vision statement for the program. Asked by Wiki User. • Initiating Process Group: This defines and authorizes the program or a project within the program • Planning Process Group: This describes the best alternative courses of action to deliver the benefits of the program • Executing Process Group: This integrates projects, people, and other resources to carry out the plan for the program and deliver the program's benefits. -When the executing processes are at their peak, the planning process group is winding down. The two outputs from initiating process group processes necessary to start planning are the project charter and the stakeholder register. The stakeholder register and project charter are used as inputs to the other development groups such as planning process group. Core program team assignments are done to place the key individuals of the core team in place. The project cost management knowledge area maps to which process group through the activities of estimating costs and budget determination? 4.1.3 Project Charter (Output): The only output for this process is the project charter. Process Assessment. Attempt all 80 questions in 2 hours. Copyright © 2020 Bright Hub PM. First of all, they are integrative and iterative, with iterative implying these are not discrete, onetime events, but events that occur more than once. It aligns the stakeholders expectations with the project’s purpose, gives them visibility of the scope and objectives, and demonstrates to them how their participation in the project can ensure those expectations are achieved. While taking plac… Which of the following is not part of the planning process? Negotiations and Acquisitions are part of this process. Initiating Process Group is the starting point. Process Groups bundle together processes that often operate around the same time on a project or with similar input and outputs. The Processes are listed in table below: Program Initiation process begins with the input of Business case that is developed by creating a high-level business plan. They may be internal or external however they need to be considered for the benefits realization plan. Initiating Process Group Step-By-Step Guide. As you might expect, some outputs of this process are change requests and updates to the project management plan and project documents. In this course, I have carefully prepared for you 21 PMP Exam Questions from the Initiating process group of the PMBOK. In project management generally - and the A Guide to the Project Management Body of Knowledge (PMBOK ® Guide) specifically - best practices dictate a very specific series of process groups that should be performed. It involves obtaining authorization for the project or project phase. The output or the main deliverable of a project can be a product. Now we are left with the last option, i.e., scope baseline, but it does not seem to be correct in prima facie. In the initiating stage, the product breakdown structure – a hierarchy of deliverables – is created. Search. This process group is performed so that projects and progra… Project Cost Management. The PMBOK® Guide stresses that the process groups are not the same as life cycle phases. The Project Charter and Stakeholder Register are used as inputs to processes in the other process groups, such as the Planning process group. Process Groups/Input & Outputs. The inputs and outputs are as below: Program Team initiation is an integral part of program initiation without which the program would not be considered initiated. PMP PMI PMBOK Vr. Develop Project Charter is the process of developing a document that formally authorizes a project or a phase and documenting initial requirements that satisfy the stakeholder's needs and expectations. Project Charter is the one and only output of Develop Project Charter process in Initiating process group. After completing the processes in this group, a project manager has the authority to use organizational resources for project activities. Processes in Program Initiation process group. Program benefits statement describes the benefits that the program will deliver. In any case, the project charter and the preliminary project scope statement are the major outputs of this process group. The five phases, or process groups, of project management defined by the Project Management Institute (PMI) in the Project Management Body of Knowledge (PMBOK) is a common way to structure projects. Settings. Figure 3 identifies the Inputs, Tools & Techniques and Outputs to identifying stakeholders. They are as follows: Initiating process Initiating process is common for each project. Planning phase triggers the execution process group. The Inputs, Tools and Techniques and Outputs of Initiating the Program process group are given below: I took the boot camp last Monday thru Thursday and I passed my PMP, on my first attempt, on Friday afternoon. Project Integration Management. The processes with the Initiating Process Group have not changed. Explain the major outputs and reasons for starting the initiating process group. There are 49 processes. Sincerely, Which documents are outputs of the initiating process group? Poor communication processes, statements of work and organizational processes will lead to confusion and disarray as the project continues. Initiating the program process group covers the process of adequately defining the program by clearly stating the scope and benefits expectation. sarah_johnston48. Once you've got comfortable with them they are actually a very logical way of grouping together the things you have to do. We are going to review the initiating process group activities one … Define Scope . It also documents the key expectations of stakeholders. T/F: Initiating processes take place during each phase of a project. Recruitment practices set the procedure for recruitment of team for the program. Integration Mgmt / Initiating Process Group 4.1 Develop Project Charter . PgMP Certification: Initiation Process Group, Questions on Project Management Fundamentals, Questions on Project Integration Management, Questions on Project Human Resources Management, Questions on Project Communication Management, Questions on Project Procurement Management, Questions on Project Stakeholder Management, Funding for the Initial Phases of the program, Documentation for the contract or statement of work(SOW), Strategic and tactical plans of the organization, Identification: project sponsor and project manager. The Initiating Process Group consists of those processes performed to define a new project or a new phase of an existing project by obtaining authorization to start the project or phase. The plan also includes how benefit will be sustained at the end of the program. Every project needs the 5 Process Groups - Initiating, Planning, Executing, Monitoring & Controlling and Closing. The initiating process group then determines the nature and scope of the project. Top Answer. This artifact is a project charter developed and used for a group assignment. -The executing processes begin after planning starts and finish shortly before the end of the project. Initiating … Your leading source for PMP® Exam Questions,application support, and study materials. Processes, Inputs, Tools and Techniques and Outputs. or Create Online Exam. These questions could be part of your PMP Exam. During stakeholder analysis, you will use the Power/Interest, Power/Influence, and Influence/Impact grids and the Salience Model. Sincerely, This process group performs the following activities, Assigning the … Initiating Process Group: 21 PMP Exam Questions. Without a well thought out and documented charter the project initiation processes are ambiguous. This statement also sets out detailed project goals, roles and responsibilities, identifies the main stakeholders, and the level of authority of the project manager. In this article, I’ll outline the five phases of a project – Initiating, Planning, Executing, Monitoring/Controlling and Closing – before exploring the Initiating Phase. Note: The changes from version 5 to version 6 of the PMBOK are in the process of being updated in the table below. In order to create it, you must interact with the the person who wishes the project completed, this is known as the Project Sponsor, Project Initiator, or Project Management Office (PMO). The information can help a Project Manager understand which stakeholder is potentially a supporter of the project objectives and which stakeholder can derail the project. What is PMBOK Process Group? 109 110 111. I hope they can help you pass your PMP Exam. Expert Judgment is the decision making process based on expert advice. PMI defines a set of inputs, tools and techniques, and outputs for each process.. T/F: The level of activity and length of each process group varies for every project. STUDY. The Initiating Process Group defined in the Project Management Book of Knowledge (PMBOK) Fifth Edition provides critical activities that need to be performed before you plan and execute the project. 80 Questions | By Agilep3 | Last updated: Aug 24, 2020 | Total Attempts: 1940 . After the Project Management Plan and other outputs of this process group are created, you will have a clear and actionable road-map for project delivery. PMBOK 6. Develop the project management plan c. Estimate activity durations d. Identify stakeholders; You are just initiating a project for your organization. Initiating process group Project Charter Stakeholders’ Register Outputs Project Charter Project Charter refers to a statement of objectives in a project. false Project charter describes high-level information about the project. a. Authorize Projects Process is a program initiating process used to authorize projects in the program that includes obtaining project approval, issuing a program charter and assigning a project manager. Planning phase determines the scope of the project as well as the objective of the project. The two outputs from initiating process group processes necessary to start planning are the project charter and the stakeholder register. true. The general scope, duration, resources, and desired final output are described. Phases are for the most part sequential, although they can be … The Initiating process group has two processes: Develop Project Charter and Identify Stakeholders. The initiating process is for defining a new project or phase and for obtaining authorization to start the project. In Project management process groups the initiating process group activities mainly aim to initiate a project successfully. After preparing the required documents and steps for initiating the project the next process group begins. However, major … These questions could be part of your PMP Exam. I took my bootcamp last week and passed the next day. After completing the processes in this group, a project manager has the authority to use organizational resources for project activities. The project management plan is the output of which project planning process? 3. Basically the Project Initiator must have the authority to commit organizational resources and funding to the project. Enterprise environmental factors 5. organizational process assets OUTPUTS: 1. project charter . The two outputs of the Initiating process group, including the project charter and identification of the stakeholders, become inputs into the Planning process group. This artifact shows how the project is formally authorized and promotes the project. The key outputs of these processes are: Acquire Project Team: Typical outputs include assigning staff and creating resource calendars. The Identify Stakeholders process is now a part of the Project Stakeholder Management knowledge area. Explain the major outputs and reasons for starting the initiating process group. The project is given authority and the foundation starts to form. These two documents provide the starting point for planning a … These process groups interact with each other during the project life-cycle. It produces Project Charter and Stakeholder Register as outputs. Similar to how a referee starts a match with the blow of his whistle, a project or a new phase of project needs some authorization to start it.

what are the outputs of the initiating process group?

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